Editable spreadsheets + coordinated planning pages
The Volunteer Event Kit
Plan shifts, spot conflicts and record the work completed. Add volunteers, their roles and their availability window. Define shifts with full start and end dates and times.
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One kit per checkout. Read the purchase and refund terms and use license before paying. Your card statement may show STORELEA.COM.
Inside your kit
- 6 visible workbook tabs with editable inputs, linked calculations and a summary chart
- A clean XLSX for your own records and a separate fictional worked example
- 10-page printable planning guide plus a 3-page quick start
- Shifts: Use full dates and times so overnight shifts work.
- Assignments: One row per volunteer per shift.
- Volunteers: Use one availability window per volunteer for this event.
- Native Google Sheets blank and worked-example copy links
A simple place
to begin.
One community, parish, club, or other group organizing its own volunteer-supported events.
- Add volunteers, their roles and their availability window. Define shifts with full start and end dates and times.
- Assign volunteer IDs to shift IDs. Confirm assignments only after agreement; review overlaps and availability flags.
- During the event record actual hours, then review supplies, spending and the event debrief.
The details
- Included files
- Volunteer-Event-Kit.pdf
Quick-Start.pdf
Volunteer-Event-Workbook-Example.xlsx
Volunteer-Event-Workbook.xlsx
Start-Here.txt
Google-Sheets.html
Google-Sheets.txt - Workbook tabs
- Event overview · Shifts · Assignments · Volunteers · Budget · Supplies
- File use
- Choose Google Sheets copy links or the included Excel-format files. Sign in to Google and choose Make a copy to save an editable workbook in your Drive. Use the clean workbook for your records and the separate fictional example to learn. PDF pages are US Letter; use Fit when printing on A4.
- Compatibility
- XLSX formulas were checked during authoring and independently recalculated in LibreOffice. Native Google Sheets blank and worked-example copies are included and were checked for formulas and visual layout. A Google account is required to save an editable copy. Native Microsoft Excel testing is not confirmed. The PDF guide is designed for printing or annotation in a compatible reader.
- Use terms
- One purchaser may use this kit with one organizing group. Print and share working role briefs and event sheets internally for that group's events. Do not sell, publish, or redistribute the kit as a template collection.
- Important limits
- Operational planning worksheets. The kit does not establish safeguarding, screening, accessibility, food-service, insurance, or emergency procedures; use your organization's requirements.
Ready for your details.
A clean workbook for you.
A separate filled example to follow.
Cream cells are editable. Formula cells calculate the results. These previews show fictional records in the included example file.
Open full preview ↗02 / Shifts
Open full preview ↗03 / Assignments
Open full preview ↗04 / Volunteers
Open full preview ↗05 / Budget
Open full preview ↗06 / Supplies
Open full preview ↗Follow the example
Three volunteers cover three of five required shift places. Assignments link people to shifts and flag overlaps, duplicate assignments or times outside availability.
Your first session
Open the separate example workbook to follow the demonstration. Enter your own records in the clean workbook.
Shifts: 100 rows · Assignments: 100 rows · Volunteers: 100 rows · Budget: 100 rows · Supplies: 100 rows Rows added beyond the stated capacity are not automatically included in summaries. XLSX example calculations were checked in LibreOffice. Native Google Sheets editions were checked for formulas and visual layout. Native Microsoft Excel testing is not confirmed.
Look inside.
Actual pages from the guide.
